Three Clubs Constitution
Date 14th. October 2018
1.1 The Club Shall be called Three Clubs Bowling Club hereafter to be referred to as “The Club” and shall be affiliated to the Essex County Bowling Association (E.C.B.A), Bowls England (B.E.), English Women’s Bowling Association (E.W.B.A.), Essex County Women’s Bowling Association (E.C.W.B.A.) Governing Bodies.
2.1 To foster and promote the sport of outdoor bowls at all levels, providing opportunities for recreation, competition and social activities. All matches shall be played in accordance with the laws of the game as approved by Bowls England. The Club and its members shall, as a condition of the continuance of affiliation to Bowls England, always and in all respects conform to and be bound by the Rules of Bowls England.
3.1 Membership will be open to male and female members providing they accept the constitution of the club and pay the relevant subscriptions. Application for new membership will be at the discretion of the general committee.
3.2 There shall be three classes of membership available. These are: -
3.2.1 Full Member; (bowlers).
3.2.2 Honorary Member.
3.2.3 Social Member.
4.1 The Officers of the Club shall be as follows:
• Hon. Secretary
• Hon. Treasurer
• Match/ Competition Secretary
• Lady Captain
• Bar Manager
• Building Manager
• Two Committee Members.
5 ELECTION OF OFFICERS
5.1 All Officers shall be elected at the Annual General Meeting of the club, from. and by, the Full Members of The Club only.
5.2 All Officers are elected for a period of one year but may be re-elected to the same office or another office the following year.
5.3 All Officers of the Club shall be Full Members of The Club.
6 DUTIES OF THE OFFICERS AND COMMITTEE MEMBERS
6.1 The President will hold a ceremonial role with the ability to give advice on club matters based on their experience of bowling.
6.2 The Chairperson will lead the club forward with the majority support of their committee and members.
6.3 The Hon. Secretary will be responsible for general administration, General Meetings, Regulations and membership list with respect of the Club and the Club House. And shall be responsible for matters appertaining to bowling.
6.4 The Hon. Treasurer will be responsible for day-to-day financial matters, & presentation of the accounts at the Annual General Meeting and other General Meetings where appropriate. And shall be responsible for financial matters appertaining to bowling matters.
6.5 The Captain will be responsible for bowling matter in general and standard of play on the green. They will be able to form a sub-committee of selected personnel to run teams together with the Competition Secretary for club events.
6.6 Bar Manager will be responsible for the administration and good order of the bar and club house. A sub-committee may be formed of the Chairperson, Hon. Secretary and the Hon. Treasurer plus other full bowling members to organise social events.
6.7 Building Manager Shall be responsible minor maintenance of the club house.
6.8 The committee members will help the committee where possible and provide feedback from the membership.
7 GENERAL COMMITTEE
7.1 The affairs of The Club shall be controlled by a General Committee comprising of the Executive Officers of The Club and two Members elected from, and by the Full Membership of The Club. The Committee shall meet at agreed intervals and not less than four times per year.
7.2 The duties of the General Committee shall be: -
7.2.l To control the affairs of The Club on behalf of the Members.
7.2.2 To keep accurate accounts of the finances of The Club through the Treasurer. These should be audited before every Annual General Meeting. The Club shall maintain bank account(s) and the following officers shall be authorised to sign cheques: two from the Chairperson; Hon. Treasurer and Hon. Secretary.
7.2.3 To co-opt additional members to the Committee as the committee feels this is necessary. Co-opted members shall not be entitled to a vote on the Committee.
7.2.4 To make decisions based on a simple majority vote. Only in the case of equal votes, the Chairperson shall be entitled to a vote.
7.3 Any Sub Committee appointed for a specific purpose must report back to the General Committee any recommendations so that it may be confirmed, and the necessary action taken if approved. This subcommittee can appoint its own Chairperson.
7.4 The Committee shall have the power to exclude any member who in their considered judgment has acted detrimental to the Club. This action only to be taken after the fullest investigation, the member will then be requested to appear before the Committee to state his or her case. The decision of the committee shall be final and binding.
8 GENERAL MEETINGS
8.1 The Annual General Meeting of The Club shall be held second Sunday of October each year. 21 clear days written notice shall be given to Full Members of the Annual General Meeting by circulating a copy of the notice to every Full Member at their home address and posting on The Club notice board. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting on the notice board not less than 7 days before the meeting.
8.2 The business of the Annual General Meeting shall be to: -
8.2.1 Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting.
8.2.2 Receive the audited accounts for the year from the Treasurer.
8.2.3 Receive the annual report of the committee from the Secretary.
8.2.4 Elect an auditor.
8.2.5 And Accounts unaudited by from accounts records supplied and approved by the committee.
8.2.6 Review Club subscription rate and agree them for the forthcoming year.
8.2.7 Transact such business received in writing by the Secretary from Members 14 days prior to the meeting and included on the agenda.
8.3 Nomination of candidates for election of Officers shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.
8.4 Nomination for vacant Officer (s) may be taken from the floor of the Annual General Meeting and successful candidate(s) will be Acting Officer(s) for that year.
8.5 At all General Meetings, the chair will be taken by the Chairperson or, in their absence, by a deputy appointed by The Club or by Full Members attending the meeting.
8.6 Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. Only in the event of equal votes. the Chairperson shall be entitled to a vote.
8.7 A quorum for a General Meeting shall be one third of the Full Members.
8.8 Each Full Member of The Club shall be entitled to one vote at General Meetings
8.9 Special General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from not less than one third of Full Members of The Club. At least 21 days’ notice of the meeting shall be given.
9 ALTERATIONS TO THE CONSTITUTION
9.1 Any proposed alteration The Club Constitution may only be considered at an Annual General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of The Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that a quorum has been achieved. (see section 8.7)
10.1 If at any General Meeting of The Club, a resolution be passed calling for the dissolution of The Club, the Secretary shall immediately convene a Special General Meeting of The Club to be held not less than one month thereafter to discuss and vote on the resolution.
10.2 If at that Special General Meeting, the resolution is carried by at least two-thirds of the Full Member present at the meeting, the General Committee shall thereupon or at such date as shall have been specified in the resolution, proceed to realise the assets of The Club and discharge all debts and liabilities of The Club.
10.3 After discharging all debts and liabilities of The Club, the remaining assets shall not be paid or distributed amongst the Full Members of The Club but shall be given or transferred to some other organisation having objects like those of The Club.
11 LICENSING ACT 2003
11.1 The permitted hours for the supply and consumption of alcohol.